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Latest News.
Minutes of the Committee meeting held on
Tuesday 19th November 2024
at the Bank House.
Present: Simon Ellin, Alan Hartley, Karen Appleton, Julie Hilton,
Dave Jones, Mark Connell, Jane Garner + John Martin.
11.24.1 Apologies: Joe Craen.
11.24.2 Previous minutes and matters arising.
The minutes from 17th September 2024 were agreed and signed by the
chairman.
Toilet signs – The sign has been fitted to the door
Perimeter fence – The Parish Council will get the fence repaired.
Taps and covers for troughs – Dave will look into these in the
spring.
11.24.3 Financial report.
(13th November 2024)
WFA total funds - £4,667.99
Memorial Garden funds - £575.31
Garden Organic – The association has now joined Garden Organic.
Karen has a list of gardens which members can visit with this membership
and she will find out how this works in practice. KA
11.24.4 HMRC.
Simon has spoken to HMRC and NSALG and the WFA will have to register
with HMRC, as it is an organisation with a bank account and which
collects money from rents and fund-raises.
To register, WFA must have at least two trustees. Although we have not
appointed trustees in our constitution, NSALG advised that the bank
account signatories are effectively trustees anyway, and so it was
agreed that Simon and Karen, as Chair and Treasurer, will be listed as
trustees with HMRC..
There is no deadline, but it should be done as soon as is possible.
Simon will attempt the registration but the formation of the Trust will
be left until the AGM.
The ring-fenced money held for the Memorial Garden will now need a
separate account which will be audited at the same time as the allotment
accounts. SE
11.24.5 AGM.
As the year end for the Allotments is April, it was agreed that future
AGMs will be held nearer to this date, so that the audited accounts show
a clearer picture of the current financial situation.
11.24.6 Plant sale. (22nd September)
The plant sale was very successful in spite of the awful weather, and
raised £561.80 for the CFRs.
Another sale will be held next May.
11.24.7 Vacant/uncultivated plots and waiting list.
There is no-one on the waiting list, and four plots are vacant, but one
of these is currently used as a nursery space for plants being
cultivated for the next plant sale.
We will have another advertising campaign in the spring and possibly an
open day with a barbecue later in the season.
Karen is still trying to find some black plastic large enough to cover
the empty plots and the compost. She will have a look look at silage
covers, although these might not be strong enough. KA
11.24.8 Overgrown trees.
Jane has written to the plot holders concerned. Some trees have been cut
back or removed but there are still a couple which are too high. Jane
will write again, reminding those concerned that now is the best time to
prune. JG
11.24.9 Composting area.
The compost will be emptied so that the disintegrating boards can be
removed and John will then add another layer of poles to the sides. A
permanent ramp will be built to make the bays more accessible.
11.24.10 Quiz.
The Bank House have now begun putting on a monthly quiz, so we will find
out more about these before arranging anything, possibly in the spring.
However it might be better to put on a quiz in the Hall.
11.24.11 AOB.
Taps – Alan will turn the water off for the winter months.
Manure – We have been offered some bags of guinea pig manure and
Karen will contact Garden Organic to see if this would be suitable to
add to the composting bay. AH, KA.
Next meeting: Tuesday 18th February 2025 at 7.45 in the Bank House
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